Management policy

This experimental page is part of a new research project. Praxis Framework and Team Animation are collaborating to develop different perspectives on P3M frameworks to match personal communication styles. For more information about personal styles click here and to take part in our research click here.

 

The iMA pages follow the format of Praxis management plans. All management plans have a common policy section and this page addresses the way that the different styles address the following areas:

As people are rarely ‘pure High Green’ or ‘pure High Yellow’ the attributes are only typical of each type. The lists of attributes are not intended to be exhaustive, they are indications of different attitudes that you need to take into account when working in a diverse team. More generic attributes of each colour can be found here.

When defining or implementing the policy areas of a management plan the different colours would focus on different aspects..

Introduction

A High Green would typically propose or want to see:

  • a clearly defined context in terms of complexity, pace, etc.
  • an explanation of the relationship between this document and others

A High Blue would typically propose or want to see:

  • an explanation of the way individuals, groups and organisations will be expected to implement the plan
  • a plan that is defined at the right scale thus not over-burdening people or forcing excessive decision making

A High Red would typically propose or want to see:

  • governance structures that will ensure quick and objective decision making whatever the context
  • the inclusion of documents that clearly demonstrate value only

A High Yellow would typically propose or want to see:

  • a clear explanation of the relationship with other work being undertaken
  • clear relationships with other documents and flow of information

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Roles and responsibilities

A High Green would typically propose or want to see:

  • comprehensive descriptions focusing on activities and clearly defined responsibilities
  • clear definitions of communication and escalation channels

A High Blue would typically propose or want to see:

  • clarity over responsibilities and expected outputs for them and the management team
  • clear terms of reference for the scope of their decision making authority

A High Red would typically propose or want to see:

  • accountabilities made clear
  • performance measurement mechanisms defined for each role

A High Yellow would typically propose or want to see:

  • allocation of responsibilities without excessive formality or definition
  • a focus on informal communication with formal communication only used where necessary

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Information management

A High Green would typically propose or want to see:

  • comprehensive and robust documentation, with a system that effectively manages information flows
  • a broad range of fields to ensure sufficient information is gathered to encourage informed decisions
  • a well-defined procedure that is effective and efficient

A High Blue would typically propose or want to see:

  • that documentation will be used consistently and robustly by those responsible
  • that activities are comprehensively defined and associated responsibilities for those involved

A High Red would typically propose or want to see:

  • that all documentation promotes activities that achieve tangible results
  • removal of any bureaucracy that threatens the accomplishment of actions

A High Yellow would typically propose or want to see:

  • a simple set of tools associated with capturing information
  • a process that is flexible and easily accessible
  • a range of qualitative fields to capture the discussions taking place

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Assurance

A High Green would typically propose or want to see:

  • comprehensive criteria by which assurance will be carried out high standards of compliance and performance

A High Blue would typically propose or want to see:

  • reviews carried out in a way that is supportive and developmental

A High Red would typically propose, provide or want to see:

  • reviews that focus on the end goal and not necessarily the means of achieving it

A High Yellow would typically propose, provide or want to see:

  • simple and easily used review processes that are not overly burdensome on the team

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Budget

A High Green would typically propose or want to see:

  • a safe level of resources deployed to the management procedure evidence and analysis to support detailed and comprehensive estimates

A High Blue would typically propose or want to see:

  • adequate resources made available to ensure the policy can be efficiently deployed
  • adequate time for people to apply the management plan in a considered manner

A High Red would typically propose or want to see:

  • resources being deployed to carry out actions rather than on identification and analysis
  • leaders being proposed with resources to achieve agreed actions

A High Yellow would typically propose or want to see:

  • sufficient resources to allow a high level of interaction during all procedural steps
  • sufficient resources to deal with issues quickly

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Interfaces

A High Green would typically propose or want to see:

a robust mapping and cross-referencing with other documents / processes

A High Blue would typically propose or want to see:

clear responsibilities across each interface

A High Red would typically propose or want to see:

  • minimal interfaces
  • flexibility for leaders to make decisions

A High Yellow would typically propose or want to see:

interfaces that are not burdensome or inflexible for those delivering

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Thanks to Donnie MacNicol of Team Animation for providing this page.

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Management policy

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