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Resource management

If you are new to the idea of iMA Praxis, please read our introduction to the concept before using the table below to improve your communications with team members, stakeholders and anyone else involved in your project, programme or portfolio.

The goals of resource management are to:

  • determine the best way to resource the work;
  • acquire and mobilise the necessary resources;
  • control resources throughout the life cycle;
  • demobilise resources at the end of the life cycle;
  • finalise all contractual arrangements.

 

When implementing these goals the different colours would focus on different areas.

A high green would typically propose or want to see:

  • an evidenced based and structured approach to assessing options and formalising the approach to resourcing the work

  • an early and planned approach to mobilising resources including ensuring they have the necessary information

  • contingency plans for resource mobilisation to deal with any risks identified during the planning

  • comprehensive and detailed control of the resources throughout the life cycle including regular monitoring and reporting

  • a planned and orderly approach to demobilising resources at the end of the life cycle

A high green would typically be perceived as:

  • formal and treating all forms of resource in a similar manner

  • someone who sticks to the agreed resourcing processes

  • wishing to see validated information being used during the process and before making a decision

  • cautious and therefore requiring ample time for mobilising resources

A high blue would typically propose or want to see:

stakeholders involved in agreeing how the work will be resourced

the early engagement with people as they mobilise, including induction and clarification of their role

control of the resources through continued engagement and communication to identify any changes to the agreed plan

a personal and planned approach to demobilising resources including support in finding or transitioning to a new role

a planned approach to the closure of contractual arrangements and change in relationships including the identification of remaining risks

A high blue would typically be perceived as:

  • treating people differently from other resources due to their empathetic nature

  • being cautious therefore wishing for risks and issues to be discussed and dealt with quickly and openly

  • indecisive when decisions need to be made in particular when there is uncertainty or time pressures

A high red would typically propose or want to see:

  • an early decision made on the most effective option for resourcing to aide early delivery

  • an efficient means of mobilising people ensuring they are clear on what needs to be delivered and by when

  • high-level control of resources, by exception reporting and quick decision making

  • demobilisation of resources as quickly as possible to ensure the focus remains on future deadlines

  • formal and quick closure of contractual arrangements ensuring each party has agreed to any ongoing commitments

  • A high red would typically be perceived as:
  • viewing all resources in a similar manner and wishing to see their efficient utilisation

  • working broadly to the process until they believe it hinders progress

  • dismissive of activities that they perceive as unnecessary and bureaucratic

  • decisive when choices need to be made

A high yellow would typically propose or want to see:

  • consideration of multiple options and then a group decision as to the agreed approach to resourcing

  • people having a broad understanding of the context and dynamics of the relationships between all parties

  • a light touch form of control of the resources with open and group discussions regarding any current or future challenges

  • that as people are demobilised, the value they have added is communicated

  • an open discussion during the closure of contractual arrangements to ensure there is a common understanding of any ongoing relationship

A high yellow would typically be perceived as:

  • innovative and wishing to see people involved in identifying options

  • informal and often working around the processes where seen as constraining

  • fast paced and wishing to see resources starting quickly without being overly burdened by process making decisions based on gut feel and later backing up with data

 

 

Thanks to Donnie MacNicol of Team Animation for providing this page.

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Resource management

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