Co-ordination process

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The goals of this process are to:

  • consolidate information from the component projects and programmes to understand the portfolio as a whole;
  • monitor the performance of the portfolio against its objectives;
  • manage the inter-relationships between projects and programmes.
Indicators Level 2 attributes

 

The difference between a standard and structured portfolio is simply that in a structured portfolio the co-ordination activities must be aligned to the strategic objectives.

Description

The portfolio organisation is responsible for co-ordinating the life cycles of component projects and programmes.

Co-ordinate initiation

The portfolio organisation issues and co-ordinates the issue of mandates.

Specialist resources required for identification are co-ordinated at portfolio level.

Co-ordinate definition

Management plans exist for all projects and programmes.

Specialist resources required for definition are co-ordinated at portfolio level.

Co-ordinate delivery

Resource and funding requirements are co-ordinated at portfolio level.

Co-ordinate closure

The portfolio management team plans ahead for the re-use of demobilised resources on new projects and programmes.

 
Indicators Level 3 attributes

Description

A process for co-ordinating project and programme life cycles is defined, implemented and regularly reviewed.

Co-ordinate initiation

Where appropriate, project and programme briefs may be prepared at portfolio level to ensure integration and co-ordination.

Co-ordinate definition

Standard management plans are defined, regularly reviewed and updated by the portfolio management team.

Project and programme delivery plans are aggregated at portfolio level and assessed.

Co-ordinate delivery

Progress information is aggregated to assess overall impact on inter-related projects and programmes.

Guidance and recommendations are fed back to project and programme management teams.

Co-ordinate closure

Consolidated plans are reviewed to assess the impact of demobilising projects and programmes.

The portfolio management team co-ordinates project and programme demobilisation and mobilisation to maximise efficient working.

 

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Co-ordination process

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